Presenting at a virtual event may seem like an easier task than a stationary speech in front of a real audience... Well, nothing could be further from the truth! Although the circumstances of such speeches are slightly different, online presentations often have a much larger scope, and performing in front of a camera can be just as stressful. For this reason, it is worth ensuring that our presentation is of the best quality possible, and to prepare suitably for such a speech.

Technical preparation

To begin with, it is worth taking a look at the technical issues related to our speech at the online event. Let's check the quality of our internet connection and choose a location where the wifi signal will be the strongest. If we experience unexpected coverage loss or router malfunctions, let's think about connecting an Ethernet cable to our computer or laptop. Let's also test our equipment. Make sure that headphones with microphone and camera work properly, and that laptops and computers have all the necessary drivers and updates. Finally, let's familiarize ourselves with the tool or platform on which we will conduct our speech. It is a good idea to get accustomed to its interface, layout of elements, space and functionality, as well as how to log in. It is also a good idea to see if it is possible to run a connection test in the tool or platform.

Presentation, video and audio materials

If we use a presentation or additional materials during a speech, let's make sure they are clear and look good, as esthetically pleasing presentations help to get our message across more effectively to our audience and listeners. If we have the opportunity, let's upload our file to the tool or platform and check that all elements display correctly. If the organizer asks us to deliver a presentation file, let's do it as early as possible, and before sending it, let's make sure that our file complies with the given specifications and technical requirements (such as resolution, file extension and size).

A common practice when speaking at online events is screen sharing, which is the preferred option of many speakers for security reasons. If we are going to share our computer screen, let's keep our desktop tidy - set a neutral background, remove unnecessary icons and items, and close redundant applications and browser tabs.

Maximum focus

The success of a speech largely depends on how focused the speaker is. So before starting your presentation, let's make sure that all unnecessary applications and programs on our computer are turned off, so that we are not distracted by any pop-up notifications. Let's also mute our phone or check for a special Focus mode, which further limits the notifications that appear on the screen.

Tranquility and convenience

Once we get rid of technological "distractions", let's take care of the tranquility of the environment from which we will broadcast. First of all, let's choose a place where no noises will disturb us. Let's turn off radio & TV equipment that can be a source of unnecessary sound, and let's try to arrange our speech so that it is not disturbed by the whirring of the washing machine or the work of the dishwasher. If we are joining from a house where other household members happen to be present, let's inform them in advance about our speech, so that they can give us maximum peace and concentration during it.

Before the speech, it is also a good idea to prepare a comfortable seat, comfortable clothes that do not restrict our movements, and a glass of water in case our mouths get dry. Having proper lighting is also crucial. Try to sit so that the light source (such as a window) is in front of your face. If this is not possible, let's try to illuminate our face as much as possible, so that no half-shadows or unpleasant contrast appear on our face.